Privacy Policy

Unwanted Witness Privacy Moot Court Competition 2025 Privacy Policy

Updated: 12/03/2025

In the course of completing registration for this competition, you have provided information about yourself (‘personal data’). We (Unwanted Witness) are the ‘data controller’ for this information, which means we decide how to use it and are responsible for looking after it in accordance with the Data Protection and Privacy laws of Kenya, Uganda, Rwanda and Tanzania.

Unwanted Witness fully respects your right to privacy, and will not collect, process or publish any personal data about you other than as set out in this privacy policy. Any personal information, which you provide to Unwanted Witness will be treated with the highest standards of security and confidentiality, strictly in accordance with applicable data protection laws of Kenya, Uganda, Rwanda and Tanzania.

How we use your data

  1. We will use your data to: register you as a member of a team, a judge, an observer or a member or an observer on our online social media platforms.
  2. We need to process your personal data for this purpose in order to verify that you are eligible to take part in the Unwanted Witness Privacy Moot Court Competition 2024, to notify you about all necessary information in regard to the Competition. Without information such as name, phone number, email, current degree and other information specified in the registration form that applies to your role, we are unable to ensure that you have all necessary information to allow you to fully participate in this Competition.
  3. Additionally, we are processing your data for these purposes only because you have given us your consent to do so by agreeing to this Privacy Policy, when completing the registration form. You can withdraw your consent at any time by contacting us at info@unwantedwitness.org . In this competition, we will stop the processing as soon as we can. However, this will not affect the lawfulness of any processing carried out before your withdrawal of consent.
  4. We will only use your data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another related reason and that reason is compatible with the original purpose. If we need to use your data for an unrelated purpose, we will seek your consent to use it for that new purpose.

Who has access to your data?

  • Access to your data held by Unwanted Witness will be provided to those who need to view it as part of their work in carrying out the purposes described above.
  • We may share your data with other institutions and companies who provide services to us, such as for printing purposes and guest lists at venues. These institutions and companies are required to take appropriate security measures to protect your data in line with our policies. We do not allow them to use your data for their own purposes. We permit them to process your data only for specified purposes and in accordance with our instructions.
  • Where there is a need to share your data with a third party, we will first seek your consent to do so

Retaining your data

We will only retain your data for as long as we need it to meet our purposes, including any relating to legal, accounting, or reporting requirements. However, that period is never longer than one (1) year from when the data are submitted.

Website Trackers and Cookies

We use a few different trackers on our website to provide you with a better user experience and to help us understand how our website is used. These trackers collect some information about your browsing activity, but they do not collect any personally identifiable information (PII) about you.

  • Userway: We are committed to providing an inclusive experience for everyone, regardless of ability. That’s why we use UserWay, a tool that enhances the accessibility of our website for users with disabilities. Userway tracks your interaction with the website’s accessibility features by integrating seamlessly to provide a variety of accessibility features, empowering you to customise and improve your browsing experience. Here is how we are using Userway to improve your browsing experience:
    • Screen reader compatibility: UserWay ensures our website works smoothly with screen readers, which convert text on the screen into audio for users who are blind or visually impaired.
    • Keyboard navigation: UserWay allows for easy navigation using just your keyboard, making the website accessible for users with motor limitations or who prefer not to use a mouse.
    • Increased color contrast: UserWay can adjust the color contrast of our website to improve readability for users with visual impairments.
    • Text resizing and magnification: UserWay allows you to enlarge text and magnify elements on the screen for easier viewing.

      UserWay also tracks your interaction with these accessibility features to help us understand how users navigate our website and identify areas for further improvement. Importantly, UserWay does not collect any Personally Identifiable Information (PII) during this process.
      By using UserWay, we strive to create a website that is accessible and user-friendly for everyone.
  • Cookieyes: Cookieyes helps us manage your cookie consent preferences. This not only respects your privacy but also enhances your user experience.
    Cookies are small pieces of data that websites store on your device. They play an important role in making your browsing experience more convenient and personalized. Here’s how:
    • Remember your preferences: Cookies can remember things like your preferred language, location, or website settings. This saves you time from having to re-enter this information every time you visit our website and need to send us a message.
    • Personalize your experience: We will sometimes use cookies to tailor content and recommendations to your interests, making your browsing experience more relevant and enjoyable.
    • Improve website performance: We use cookies to help us understand how you interact with our website, which can be used to improve our website performance and speed.
    • The Cookieyes tracker we use, empowers you to control how cookies are used on our website. You can choose to accept all cookies, or customize your preferences to allow only certain types of cookies.
  • Google Analytics: We use Google Analytics to track website traffic and visitor behavior. This helps us understand how you are using our website and make improvements to your user experience. Google Analytics collects anonymous information about your visit, such as the pages you view, how long you stay on each page, and how you arrived at our website. This anonymised data cannot be used to identify you personally.
    • Types of user information collected:
      • Page views: Tracks which pages you have visited on our website.
      • Time on page: Measures how long you and other users spend on each page.
      • Referral source: Identifies how you and other users arrived at the website (e.g., search engine, social media, direct link).
    • How this information is used:
      • Understand user behavior: We use this information to analyse how you and other users navigate the website to identify areas for improvement.
      • Improve user experience: We use this information to help us optimize website design and content to better engage users.
      • Track marketing effectiveness: We use this information to measure the success of our marketing campaigns in driving traffic to the website.
    • Important to note:
      • Google Analytics collects anonymized data and cannot be used to identify you personally.

You can find more information about how Google Analytics collects and uses data at https://policies.google.com/privacy?hl=en-US.

Opting Out of Tracking

You can opt out of having your browsing activity tracked by Google Analytics by visiting https://tools.google.com/dlpage/gaoptout. You can also manage your cookie preferences through your web browser settings.

Please note: Disabling cookies may limit your ability to use certain features on our website.

Marketing and Advertising
We do not engage in personally targeted or behavioral marketing unless you have expressly consented to it. You have the right to withdraw your consent at any time. You can opt out by sending us an email at info@unwantedwitness.org or using any automated opt-out mechanisms we provide.

Security

Your data will be held securely in accordance with the Unwanted Witness’s policies and procedures.

We take website security very seriously. We use ImmuniWeb, a trusted security assessment tool, to continuously monitor and improve the security of our website. This ensures a consistently strong defense against potential threats and a safe browsing experience for you.

Here are some of the ways we keep your information secure:

  • Regular Security Scans: We conduct regular scans using ImmuniWeb and other tools to identify and address any vulnerabilities promptly.
  • Up-to-date Software: We keep all software on our website updated with the latest security patches to ensure no known weaknesses are exploitable.
  • Secure Data Storage: We employ industry-standard security measures to protect any user information you share with us.

We are committed to earning your trust and providing a secure online environment.

Further information is available on the Unwanted Witness website: https://www.unwantedwitness.org/privacy-policy/

Where we store and use your data

We store and use your data at Unwanted Witness Uganda’s physical address: Block381, Plot N0.26, and Nsibambi Village.

Online-based Audio and Video Conferences (Conference tools)

We use online conference tools, among other things, for communication with the participating teams and judges. If you communicate with us by video or audio conference using the Internet, your personal data will be collected and processed by the provider of the respective conference tool and by us.

The conferencing tools collect all information that you provide/access to use the tools (email address and/or your phone number). Furthermore, the conference tools process the duration of the conference, start and end (time) of participation in the conference, number of participants and other “context information” related to the communication process (metadata).

Furthermore, the provider of the tool processes all the technical data required for the processing of the online communication. This includes, in particular, IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or loudspeaker and the type of connection.

Should content be exchanged, uploaded, or otherwise made available within the tool, it is also stored on the servers of the tool provider. Such content includes, but is not limited to, cloud recordings, chat/ instant messages, voicemail uploaded photos and videos, files, whiteboards, and other information shared while using the service.

Please note that we do not have complete influence on the data processing procedures of the tools used. Our possibilities are largely determined by the corporate policy of the respective provider. Further information on data processing by the conference tools can be found in the data protection declarations of the tools used, and which we have listed below this text.

Conference tools used

We employ the following conference tools:

Zoom

We use Zoom. The provider of this service is Zoom Communications Inc, San Jose, 55 Almaden Boulevard, 6th Floor, San Jose, CA 95113, USA. For details on data processing, please refer to Zoom’s privacy policy: https://zoom.us/en-us/privacy.html.

How can you access your personal data, verify its accuracy and, if necessary, correct it?

You have a right to access your personal data, and request correction of inaccurate, or deletion of irrelevant personal data. When you submit your application, an e-mail confirmation is sent to your e-mail address.

Right to Object to Processing

You have the right to object to our processing of your personal data in certain situations, particularly when processing is based on our legitimate interests, a third party’s interests, or the public interest. This includes objecting to receiving direct marketing from us. Additionally, if you believe we no longer have a lawful basis to process your personal data, you may raise an objection.

Right to Withhold and Withdraw Consent

You have the right to withhold consent to the processing of your personal data where consent is the legal basis for such processing. Withholding consent will not affect your ability to access our services, except where the processing is essential for providing those services. If you have previously given consent, you may withdraw it at any time without affecting the lawfulness of processing conducted before withdrawal.

Lodge Complaints

You have the right to file a complaint if you have concerns about how your personal data is being processed by Unwanted Witness or if you suspect a violation of this privacy policy or applicable data protection laws.

If you wish to exercise your rights or submit a request regarding your personal data, you may contact us at info@unwantedwitness.org. We will make every reasonable effort to address your request in accordance with applicable laws and our internal policies.

If you believe your data protection rights have been violated, you also have the right to lodge a complaint with the Personal Data Protection Office (PDPO) of Uganda, the regulatory authority for data privacy matters.

Contact Details for PDPO:
Email: info@pdpo.go.ug
Telephone: 0417801008 | 0417801009 | 0417801011
Website: www.pdpo.go.ug

Furthermore, you may also exercise the above-mentioned rights by contacting:

The Unwanted Witness – Uganda

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